Privacy Policy

Disability Challengers (“We”) are committed to protecting and respecting your privacy.

This policy (together with Disability Challengers Data Policy FIN003) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

For the purpose of the Data Protection Act 1998 (the Act) and the EU General Data Protection Regulation 2018 (GDPR) the data controller is Disability Challengers whose registered office address is at Challengers Play Centre, Stoke Park, Guildford, Surrey, GU1 1TU.

Our nominated representative for the purpose of the Act is the Chief Executive.

Information we may collect from you

We may collect and process the following data about you:

• Information that you provide by filling in forms on our site www.disability-challengers.org. This includes information provided at the time of registering to use our site, subscribing to our service, posting material or requesting further services. We may also ask you for information when you report a problem with our site. For further details please see Disability Challengers Data Policy FIN003.
• If you use our “contact us forms” through the website we may keep a record of that correspondence.
• If you sign up to our mailing lists we will keep a record of this against our database
• Details of transactions you carry out through our site and of the fulfilment of your requests.
• Details of your visits to our site including, but not limited to, traffic data, location data and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access.

IP addresses

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.

Cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.

We use the following cookies:

• Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.
• Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
• Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
• Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website more relevant to your interests.

If you submit your details to us or if you continue to use our site, you agree to our use of cookies.

Cookies are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Examples of purposes for which a cookie may be used:

• Estimate our audience size or usage pattern.
• Speed up your searches.
• Recognise you when you return to our site.
• Allow you to use our site in a way that makes your browsing experience more convenient, for example, by allowing you to store items in an electronic shopping basket between visits. If you register with us or complete our online forms, we will use cookies to remember your details during your current visit, and any future visits provided the cookie was not deleted in the interim.

Please note that third parties (including, for example, like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies. We do not control the setting of these cookies, so we suggest you check the website of the third-party for further information about their cookies and how to manage them.

You block cookies by activating the setting on your browser which allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies as soon as you visit our site.

Except for essential cookies and any periods for expiry specified above, all cookies will expire after 24 months.

Where we store your personal data

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy. Please see Disability Challengers Data Policy FIN003 for more information.

All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted using SSL technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Uses made of the information

We use information held about you in the following ways:

To ensure that content from our site is presented in the most effective manner for you and for your computer;
To notify you about changes to our service;
To provide you with the services, products or information you asked for;
To administer your donation or support your fundraising, including processing Gift Aid;
To keep a record of your relationship with us;
To respond to or fulfil any requests, complaints or queries you make to us;
To understand how we can improve our services, products or information by conducting analysis and research (see Data Use for Fundraising Research below);
To manage our events;
To further our charitable objectives;
To send you correspondence and communicate with you;
To administer our websites and to troubleshoot, perform data analysis, research, generate statistics and surveys related to our technical systems;
To test our technical systems to make sure they are working as expected;
To display content to you in a way appropriate to the device you are using (for example if you are viewing content on a mobile device or a computer)
To generate reports on our work, services and events;
To safeguard our service users, volunteers and staff;
To conduct due diligence;
To process your application for a job or volunteering position;
To conduct training and quality control;
To audit and administer our accounts;
To meet our legal obligations, for instance to perform contracts between you and us, or our obligations to regulators, government and/or law enforcement bodies; and/or
To establish, defend or enforce legal claims.

Data use for fundraising research

As a fundraising organisation, Challengers conducts in-house research and occasionally engages specialist agencies like Prospecting for Gold to gather information about you from publicly available sources. These sources include Companies House, the Electoral Register, company websites, ‘rich lists,’ social networks like LinkedIn, political and property registers, and news archives.

We may also perform a screening with the help of our trusted third-party partners to expedite the research process. You always have the right to opt out of this processing. Additionally, we use publicly available information to identify individuals who may have an affinity for our cause but with whom we are not yet in contact. This may include people connected to our current major supporters, trustees, or other lead volunteers.

This research helps us understand more about you as an individual so we can focus our conversations with you about fundraising and volunteering in the most effective way, ensuring that we provide you with an experience as a donor or potential donor that is appropriate for you.

We conduct this on the basis of Legitimate Interest. If you would prefer us not to use your data in this way, please email us at GDPR@Disability-Challengers.org or call 01483 579 390.

Disclosure of your information

We may disclose your personal information to third parties:

If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use or terms and conditions of supply and other agreements; or to protect the rights, property, or safety of Disability Challengers, our users, their families or others. This includes exchanging information with other statutory or charitable organisations for the purposes of fraud protection and credit risk reduction.

Your rights

You have the right to ask us not to process your personal data for our purposes. You can exercise your right to ‘opt out’ at any time by contacting us at GDPR@disability-challengers.org.

Our site may, from time to time, contain links to and from other websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Access to information

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email.

Contact

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to the Chief Executive Officer or GDPR@disability-challengers.org.