Volunteer Office Administrator

Volunteer Office Administrator

Reporting to               People & Culture

Location                      Primarily based at our Farnham site (GU9 9QF) with flexible work options.

Commitment             Flexible, but we ask for a minimum of 3 hours per week

BENEFITS:

Make a real difference – Your work doesn’t just sit on a to-do list—you’ll see the impact right away.

Boost your skills – Pick up new talents and grow your confidence while doing something meaningful.

You’re not just a number – Your ideas matter, and your contributions get noticed (and appreciated!).

Find your path – Volunteering can open doors to future jobs, references, or just discovering what you love.

Connect locally – Meet awesome people in your community and be part of something bigger.

Ultimately your support enables disabled Children and Young People to enjoy play and leisure in a fun and safe environment.

ABOUT US

Challengers is a charity dedicated to transforming the lives of disabled children and young people through the power of play. We provide inclusive, fun, and safe spaces across the Southeast where children aged 2–18 can make friends, enjoy new experiences, and develop vital life skills. Our unique non-exclusion policy ensures that every child, regardless of the complexity of their needs, is welcomed and supported.

Role Requirements of Office Administrator

What the role involves:

• To assist with administrative duties that would help the HR, Recruitment and Training Teams within the People & Culture Team. These could include updating databases, electronic filing, data entry, research, scanning.
• To conduct yourself appropriately and represent the Charity in a manner which reflects all the values and principles of The Challengers Approach.

You’ll Be Great If…

• Previous administration experience is an advantage but in-house training can be provided.
• Skills in database, excel, word, power point and outlook would be an advantage. An understanding of issues around confidentiality and ability to maintain are essential.

Challengers is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be subject to an enhanced DBS Check and satisfactory references. 

We’re reviewing applications on a rolling basis and may start meeting with people early if someone brilliant comes along – so don’t wait too long to apply!

Apply

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Your details

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Which role are you applying for?

• Events Officer
• Out of School Service - Support Worker
• Volunteer Office Administrator

Do you need a work permit to work in the UK? *

• Yes
• No

How did you hear about us? *

• Word of mouth
• Google search
• Social media
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• Previously donated to Challengers
• Indeed
• Other

Other details

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Safer recruitment policy *

• I am 18 or older

We require all members of staff to be aged 18 or older.

Disclosure declaration

The position for which you are applying potentially involves significant unsupervised contact with children and is therefore subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. This means that you must disclose details of any convictions, bindover orders or police cautions, warnings or reprimands, including those which are considered “spent” under the terms of the Act. Please use the Disclosure Form below only if this applies to you. This information will not be used to discriminate against you unfairly.

Do you need to complete the disclosure form? (if yes, please complete below) *

• Yes
• No

If you have any convictions, cautions, reprimands or final warnings that are not "protected" as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013) by SI 2013 1198, please complete the information below and return it with your application. This information will not be used to discriminate against you unfairly. For more information on the Rehabilitation of Offenders Act please click here.

Date

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Details of conviction, bindover caution or warning

Date

Nature of offence

Place offence took place

Details of conviction, bindover caution or warning

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CV Upload *

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Please upload your CV here. In order to process your application we need to have a full history from your secondary education to present day, including any gaps in your study or work. Please make sure your CV is compliant with this. If you fail to provide a full history within your CV, your application may be rejected, this is due to the nature of our work with vulnerable young people, and the strict Safeguarding and Safer Recruitment Policies we must adhere to.

Additional information

If you need to add further details regarding your CV please do so here, this include explanations for gaps in your CV.

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If you want to add a cover letter please upload it here.

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Supporting information

This section must be completed. Please tell us why you are applying for this role and include any relevant experience to support your application with particular reference to the job description. This statement is crucial to further consideration of your application.

Supporting information *

References

Please supply full contact details of TWO people who will provide a reference for you. They cannot both be from the same place of work or education. We cannot accept applications that do not provide two references. ONE MUST BE FROM YOUR CURRENT OR MOST RECENT EMPLOYER, OR IF YOU ARE A FULL-TIME STUDENT, FROM YOUR PLACE OF EDUCATION. REFEREES MAY NOT BE MEMBERS OF YOUR FAMILY.

Referee 1

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May we contact this person now? *

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Referee 2

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Equal Opportunities monitoring

Challengers is committed to achieving a Play and Leisure service which provides equality of opportunity and freedom from unlawful or unfair discrimination. Our policy covers all aspects of our operations, including recruitment. Please complete this part of the form. This information will be used only in order to monitor our recruitment processes and prevent unfair discrimination on any grounds.

How would you describe your ethnic background? *White - BritishWhite - IrishWhite - Other White BackgroundDual Heritage - White & Black CaribbeanDual Heritage - White & Black AfricanDual Heritage - White & AsianDual Heritage - Other Mixed BackgroundAsian or Asian British - IndianAsian or Asian British - PakistaniAsian or Asian British - BangladeshiAsian or Asian British - Other Asian BackgroundBlack or Black British - Black CaribbeanBlack or Black British - Black AfricanOther Black BackgroundChinesePrefer not to sayOther

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We really want to keep you up to date with what is happening at Challengers, all the great news stories and information about events you could come along to which help raise vital funds so that we can support more disabled children and their families

Please tick the boxes below so we know what you would like to hear about

• News
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Please note you can read our full privacy policy here.

Submit application

Please read and sign this section.

I confirm that the information which I have given is true and complete. I confirm that I have read and understood the DBS Code of Practice and the DBS Privacy Policy. I consent for Challengers to carry out the necessary Disclosure and Barring Service checks, and to monitor status of a check online using the DBS Update Service if this is subscribed to. I have read and understood the job description and The Challengers Approach. By submitting this application to us you are declaring your consent. Any false statements or omissions may result in dismissal.

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